Hilliard Office Solutions

Solve Paper-Based Challenges with AP Automation

Posted by Hilliard Office Solutions on Jan 24, 2018 2:40:51 PM

Accounts Payable (AP) department usually refers to the person or staff that processes vendor invoices and pays the company bills. Being that every company has bills to pay on a monthly basis, AP processes are imperative to revenue management. The AP process involves reviewing an enormous amount of detail to ensure that only legitimate and accurate accounts are entered into the account system. With enormous detail come challenges to paper-based accounting practices that can negatively impact a company’s profitability, including; time-consuming invoice approval, error-print data entry, and missed payments. However, AP tasks are essentially universal and highly identifiable, which can be greatly improved with digital process automation.

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Topics: document management, document management software, AP, ap automation

3 Common HR Issues Resolved with ECM

Posted by Hilliard Office Solutions on Jan 17, 2018 1:50:35 PM

Human Resources (HR) is a multi-billion dollar industry. Entrepreneur.com defines it as “the department or support system responsible for personnel sourcing and hiring, applicant tracking, skills development and tracking, benefits administration and compliance associates government regulations.” As a department, human resources handle a variety of paperwork. According to LinkedIn, managing HR paperwork costs an average of $300 per employee annually. If an HR manager has one four-drawer file cabinet completely full, it costs about $2,000 to maintain each year. These numbers will only continue to rise, not to mention the time and money wasted for the inefficient manual processing of data entry isn't even included in these costs.

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Topics: document management, Enterprise Content Management, document management software, human resources

How ECM Centralizes the Manufacturing Facility

Posted by Hilliard Office Solutions on Jan 3, 2018 3:09:20 PM

According to research done by IBM ECM, highly trained technical workers in the manufacturing industry are spending  20-60 percent of their time gathering information they need to perform their work rather than actually performing the tasks for which they are trained. Most manufacturing facilities are dominated by materials and equipment, leaving little to no room or time for the storage of documents such as shipping and receiving files, job tickets and human resources documents. Having no additional storage space and working under tight deadlines to get projects completed, employees are left with minimal time to search for and retrieve business data. The good news is that if there is a paper trail, then there is an ECM solution that simplifies and streamlines everyday business processes.

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Topics: ECM, Enterprise Content Management, enterprise content management system, manufacturing

7 Benefits of Going Paperless in the Office

Posted by Hilliard Office Solutions on Dec 21, 2017 9:27:24 AM

Every company deals with paper. And, in most cases, too much of it. The phrase ‘go paperless’ has been circulating around for a while now, and people tend to think that actually means paper is completely removed. That is neither accurate nor even remotely possible. What the phrase means is that you need to recognize certain areas in your business that are incredibly paper-heavy, manually driven and time-consuming and then streamline those areas to improve greater efficiency. 

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Topics: document management, ECM, Enterprise Content Management, Paperless

How Law Firms Can Diminish Mailroom Costs

Posted by Hilliard Office Solutions on Dec 13, 2017 3:21:15 PM

Did you know the average office worker spends over an hour a week searching for deliveries? Managing a law firm’s mail center can be a complex yet exhausting task. While the firm is busy meeting with clients, preparing court documents, selling professional services, confidentiality and data protection as well as appearing in court; there is always someone racing up and down the halls with packages and mail trying to keep up. Between your clients and the mailroom, it is hard to decipher what exactly is costing you more time and money.

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Topics: Law Firms, Legal, Shipping and mailing, Shipping, sendsuite

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